Hilton Orlando Lake Buena Vista

Hilton Orlando Lake Buena Vista
1751 Hotel Plaza Blvd.
Lake Buena Vista, FL 32830  |  Website

Aerial Rigging Contact: Christine Allen
Scheduling Manager
Office: 863 607 9100 ext 221
Fax: 863 607 9188
Email: Chris@aerialrigging.com

 

Exclusive In-House Rigging Contractor

Aerial Rigging, Inc., is the exclusive in-house rigging contractor for Hilton Orlando at Lake Buena Vista. Our primary obligation is to ensure that all rigging is carried out in a safe efficient manner. We must approve your rigging design to ensure that it is efficient and that it does not exceed approved loads.

We are responsible for installing and dismantling all your equipment needs that require rigging. We are responsible to the hotel to ensure that we respect the structural limitations of the meeting rooms as established by their engineers, and to safeguard all the hotel equipment and installations. Aerial will exclusively provide all necessary chain hoist motors and rigging supplies.

We encourage you to download the CADs of the Ballrooms. During your design phase, please contact us regarding the specific rigging requirements for your event. We are very happy and available to conduct site surveys. We will require, 14 days prior to load in, a plot plan showing all lighting, audio, video, and scenic equipment that requires rigging.  Your drawings can be faxed or e-mailed to us in DWG, or PDF format.

Aerial will submit a quote detailing our estimate of the cost of the work to be performed and services to be provided. Clients must sign and return the quote prior to any work performed or services provided. We fully understand that running an event can be very stressful.  It is our objective to provide you with all the cooperation, technical assistance, labor services, and equipment you require, while at the same time discharging our responsibilities to ensure adherence to OSHA safety requirements and the need to safeguard the assets of Hilton Orlando at Lake Buena Vista. We appreciate your business and promise you that we will do everything in our power to ensure the success of your event.

Exclusive Services Provided by Aerial Rigging

1. Rigging Labor

Anything attached to the hotel structure from a height of six (6) feet or more, must be affixed by Aerial. We suspend truss, lighting, speakers, projection screens, monitors, projectors, plasma screens, speaker clusters, etc., from the ceilings. The Hilton Orlando at Lake Buena Vista has a permanent point installation which must be used to support all rigging loads.  CAD's show the location of all the permanent points. We must review and approve all rigging plots in advance to ensure that they are safe, workable, and that they respect the load limits of the building. We request these rigging plots at least fourteen (14) days in advance of an event. We can rig the ballrooms to provide for a professional caliber performance or concert.

Straight Time: Monday – Friday 8:00am – 5:00pm: $125.00 per rigger/hr.

Time and One Half: Monday – Friday 5:00pm – 12:00am:  Saturday: 8:00am – 12:00am $187.50 per rigger/hr.

Double Time: Monday – Sunday 12:00am – 8:00am:  Sunday: 8:00am – 12:00am: $250.00 per rigger/hr.

Special Conditions: Holidays* - Christmas Day, New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving. Time and one half will apply over eight (8) hours of continuous work or over forty (40) hours a week. The minimum call will be five (5) hours. There is a mandatory 1-hour meal break every five (5) hours. The number of men required for a call will be determined exclusively by Aerial Rigging. We will use the minimum number of men without sacrificing safety. All prices and rates are subject to change. All changes in labor calls must be called into the Aerial Rigging office. On-site staff cannot change the call times.  If there is less than twenty-four (24) hours’ notice, the client will be billed for any changes.

2. Chain Hoist Motors & Rigging Supplies

The chain hoist motor is the critical piece of equipment that lifts the truss and equipment attached thereto off the floor and keeps the rig suspended at the ceilings. As a result of safety and liability concerns, Aerial exclusively provides all chain hoist motors and related gear, as we can ensure that the chain hoists are certified and are in proper working order. Motor prices start at $450.00 ea./wk. includes point, power, and control.

3. Truss

Aerial maintains an extensive inventory of truss on site and has thousands of additional feet available at its regional showroom. Truss size and styles include spigot, and nut/bolt in 12x12 box, 20x20 box, and includes both silver and black.

 

Preferred Services Provided by Aerial Rigging

1. Scissor Lifts

We have 26’- and 32’-foot scissor lifts available for the ballrooms at market prices.

2. Labor

We have a reliable staff of experienced and trustworthy stagehands at market prices. Let Aerial serve all your staffing needs.

Specific Guidelines

  • No rigging is permitted from the air-wall tracks.
  • A plot plan showing the rigging requirements and detailing the weights to be supported must be submitted 14 days prior to your event. Aerial will review this plan to determine whether it respects the load limits and permanent point installation of The Hilton Orlando.
  • Any rigging modifications, additions, or deletions to the plot plan must be approved in advance by Aerial. The cost of any changes to an installation necessitated because of not having these changes approved in advance will be borne by the client.
  • Equipment that has already been “flown” can be moved only by Aerial.
  • All signs, banners, and decorations must be hung by Aerial whether in the Ballrooms, foyers, etc.
  • Items attached to the ceilings must be a minimum of eight (8) feet above the floor.
  • Climbing on equipment once equipment it has been “flown” is prohibited.
  • Any equipment to be added to a hung rig must be installed by Aerial.
  • The per point load limit in the Ballrooms is 1000 lbs.
  • All equipment and materials flown must pass A.N.T.S.E. and ESTA standard guidelines.
  • Any articulating/dynamic (i.e., moving) show or performance element must have an arrester device.
  • A steel “safety” is required for each individual item suspended from the ceiling, any supporting structure or truss.
  • All electric cables and connections must be UL rated for the amperage capacity required for safe operation and must conform to all local codes.
  • All material used must be non-flammable and must conform to the fire regulations of the Fire Marshall.
  • Aerial will make all connections to the ceilings and assist your staff in attaching connections to the truss and equipment.
  • Banner placement, outside of ballrooms and/or meeting rooms, must be approved in advance through your CSM.

THANK YOU for trusting Aerial to serve your event.